Secure board management is key to enabling directors to take the lead in meeting the objectives of their organization. Embracing a cloud-based board portal allows organisations to centrally store and share sensitive information without the risks of outdated sharing methods such as email. Directors can access their documents securely and easily on any device, whether during or after an event.
All members of the board are able to use one platform to work on documents and organize meetings. A powerful search feature ensures that documents can be found and accessed at any time, from any device -which allows directors to stay current on board issues while on the in the field.
Board portals are configurable to allow for granular control of permissions for folders and files, and also an audit trail that records all activity. They can be secured using encryption of data in transit and in rest, remote wipe of devices that have been lost as well as a robust business continuity plan, and an uptime guarantee. They should provide 24/7 support by experienced staff, and should have robust security protocols including regular third-party penetration testing, a SOC 2 Report and ISO 27001 Certification.
Choose a board portal that can provide a single platform to manage all of your board’s duties – not only meetings but also research and support, such as deadlines and briefing reports. This will allow the entire critical function to be handled from one place, removing the need for a back-and-forth email exchange between the board secretary and the report writer and board secretaries, and also the risk of security when sending confidential documents via email.
