As businesses grow to a certain extent, they require a greater level of sophistication when it comes to managing and storing documentation. For instance when sales documents become more stringent in terms of requirements as they transform into commercial plans and opportunities – with strict deadlines and specifications It’s likely that they require a document management solution to operate more like a Quality Management System and have features such as ‘phase gating or the capability to produce auditable technical files according to strict specifications.
The right EDMS can help you. The ideal EDMS offers clear, organized digital spaces for documents that run across the entire spectrum of operations, from basic business forms (e.g., invoices, receipts, contracts, and reports) to highly specialized, industry-specific documents like proposals. This lets teams focus on the important things to them and managers to implement automated features that streamline and improve workflows.
The right EDMS will allow users to manage the changes made to a document by allowing versioning and an account of what was changed and when. This enables the most current version of an document to be seen at all times, reducing confusion and misunderstandings between team members.
The correct EDMS will allow teams to communicate in a structured manner while keeping sensitive information secure. This could include tools for commenting, markup tools and other censorship functions which only permit those with the appropriate access rights to view information that is relevant to their position.
