The risk of technical issues is very high when you conduct an online meeting. For example, one of your board members might have poor internet connectivity or his battery could die during the meeting. It is a great idea to request remote participants to test their devices prior to the meeting. You can also provide training and support to ensure that attendees from remote locations are ready to use the board portal prior to the meeting.
Aside from the basic capabilities, it is crucial that you look for a digital boardroom that offers high-level security and compliance. The best online boards protect important link your information at the server level and allow you to customize the access of different users to certain documents.
Another crucial feature is the possibility to record votes. As opposed to the traditional show of hands system, recording vote results in your virtual boardroom will provide transparency and accountability. It will also reduce the time required to make resolutions for the board, and boost the efficiency of your meetings.
Even if your guests are not tech-savvy, the software should be easy to use and comprehend. It must also be compatible with all platforms such as tablets and smartphones. It must also be compatible with printers. Some board members may prefer printing documents or even presentations for various reasons, including their inability to work with screens for prolonged periods of time. Chat functions must be available in the digital boardroom to facilitate quick collaboration.
